Steps to Enable a Distributed Workforce

Excerpt from Cetrom’s (CPAmerica’s newest Preferred Provider) white paper: “SOS: How to enable a distributed workforce with the cloud”

Distributed workforces are becoming the norm in the post-COVID world. Rather than a challenge to be avoided, building a distributed workforce can create better cybersecurity, create a better experience for employees and clients alike, and ultimately improve the bottom line. The following steps will help you build a capable and secure remote workforce.

1. Review what you have in IT

To start, review your current capabilities and gaps, and prioritize security when reviewing your system. At this stage, also evaluate the costs and benefits of your existing IT. How much does your in-person site cost to maintain and repair, and what would a move toward cloud-based services entail? The chances are good that a shift to cloud-based services will be less than expected.

2. Secure your remote workforce

Remote workforces can be just as secure as on-premises workforces, but firms need to take proper precautions. Learn more about what enterprise-level security looks like and ensure that your crew is protected. Also, be sure to train staff on necessary security measures, enforce a remote work policy that protects clients and the firm, and backup critical data and systems in the event of a security breach.

Remote workforces can be just as secure as on-premises workforces, but firms need to take proper precautions.

3. Provide the resources and equipment to work anywhere

Set up your team and firm to succeed whether they’re working on-site or remotely. For example, laptops and portable monitors can quickly go to and from the office, as needed. Simultaneously, virtual desktops enable staff to have access to the same screen, icons, and folders regardless of their location. Some firms provide additional resources like ergonomics, funds for home offices, and better internet connections and communications devices.

4. Get comfortable with virtual collaboration tools

These tools allow for virtual meetings, communication, and collaboration. They create cohesive relationships and work between staff and clients — and often allow for more frequent touches than could ever be accomplished in person. Virtual tools are the backbone of successful remote work because they enable seamless communica- tion between employees and clients, and lead to better customer service and more satisfied customers.

5. Look for a reliable IT provider who can also serve as a trusted advisor

IT services are the most essential and necessary services for any firm today. More than just servicing computers and install- ing updates, in today’s world, an IT provider needs to also serve as an advisor that can alert the firm to any new developments in cybersecurity, weaknesses in the company’s system, and suggestions for future security plans. At Cetrom, we pride ourselves on working exclusively with CPA firms, and we can partner with your firm to improve your existing IT infrastructure or build a robust and secure IT ecosystem from the ground up. And we will be there every step of the way, from migration through proactive maintenance and monitoring 24/7/365.